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Module closes at 5 pm on Wednesday 25 August


Essential Tasks

Final date for completion

Review Fixed Asset Register

Wed 11 Aug


Physically verify assets

Wed 11 Aug


Notify FA Helpdesk of disposals/amendments

Wed 11 Aug


Return FA register to Fixed Assets Helpdesk

Wed 11 Aug


Ensure that July not tracked additions are included on register - Refer FA exception spreadsheet

Tue 24 Aug



Finance Division key dates for information

Key date  for information

Distribution of Fixed Asset Register as at 30 Jun

Wed 7 Jul

Exceptions spreadsheet with additions not tracked sent to departments

Tue 17 Aug

Processing of all amendments to FA register

Wed 25 Aug


It is essential that the register is up to date and that assets have been physically verified.


Reviewing the Fixed Asset Register

The Fixed Asset Register will be sent out by Central and Research Accounting for the period up to the end of June once the FA module for June is closed. Particular attention should be paid to:

  • Ensuring that all assets listed can be physically verified
  • Nil value assets – are these still in existence and in use?
  • Responsible employees – new starters /leavers?
  • Department locations – any relocations/ expansions?
  • Tag numbers – are they recorded and correct?
  • Asset additions and disposals during the 11 months to June
  • Appropriate individual asset descriptions – e.g. not “as attached”

Confirmation of the fixed asset return should be sent to Central and Research Accounting by 11 August with any amendments detailed.

Update the Fixed Asset module

Department users are able to update the following details on the FA module:

  • Asset descriptions

  • Tag numbers

  • Serial numbers, model numbers

  • Asset locations

  • Responsible employee

Further information and guidance on amending asset information is available:


July Accounts Payable invoices not tracked as an asset

Review the exceptions spreadsheet sent out by Central and Research Accounting on 17 August for items purchased in July over £5,000, and ensure all asset purchases for July are reflected.

Notify the Fixed Asset Helpdesk regarding any missed assets before 24 August.

Central and Research Accounting

The deadline for processing all amendments to the FA register by Central and Research Accounting is 25 August.

In case of queries please contact the Fixed Asset Helpdesk Tel. 66780

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