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Module closes at 5 pm on Wednesday 26 August


Essential Tasks

Final date for completion

Review Fixed Asset Register

Wed 12 Aug


Physically verify assets

Wed 12 Aug


Notify FA Helpdesk of disposals/amendments

Wed 12 Aug


Return FA register to Fixed Assets Helpdesk

Wed 12 Aug


Ensure that July not tracked additions are included on register - Refer FA exception spreadsheet

Mon 24 Aug



Finance Division key dates for information

Key date  for information

Distribution of Fixed Asset Register as at 30 Jun

Tue 7 Jul

Exceptions spreadsheet with additions not tracked sent to departments

Tue 18 Aug

Processing of all amendments to FA register

Wed 26 Aug

It is essential that the register is up to date and that assets have been physically verified.

In case of queries please contact the Fixed Asset Helpdesk Tel. 66780


Reviewing the Fixed Asset Register

The Fixed Asset Register will be sent out by Central and Research Accounting for the period up to the end of June once the FA module for June is closed. Particular attention should be paid to:

  • Ensuring that all assets listed can be physically verified
  • Nil value assets – are these still in existence and in use?
  • Responsible employees – new starters /leavers?
  • Department locations– any relocations/ expansions?
  • Tag numbers – are they recorded and correct?
  • Asset additions and disposals during the 11 months to June
  • Appropriate individual asset descriptions – e.g. notas attached”

Confirmation of the fixed asset return should be sent to Central and Research Accounting by 12 August with any amendments detailed.

Update the Fixed Asset module

Departmental users are able to update the following details on the Fixed Asset module:

  • Asset descriptions
  • Tag numbers
  • Serial numbers, model numbers
  • Asset locations
  • Responsible employee

Further information and guidance on amending asset information is available:

Updating details of Departments Assets
Updating an Asset Assignment

July Accounts Payable invoices not tracked as an asset

Review the exceptions spreadsheet sent out by Central and Research Accounting on 15 August for items purchased in July over £5,000, and ensure all asset purchases for July are reflected.

Notify the Fixed Asset helpdesk regarding any missed assets before 24 August.

Central and Research Accounting

The deadline for processing all amendments to the FA register by Central and Research Accounting is 26 August.


Please see our CORONAVIRUS/COVID-19 Assistance pages for help with areas of Finance during the current situation.

UFS issued communications and the University website also contain information on this topic

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