Research Grants (GMS)

Clear funds check failures and exceptions

• Review and clear any funds check failures and exceptions. Where exceptions exist on awards, exception emails are sent to departments daily
• Central and Research Accounting (CRA) will clear all fund check failures through to the original coded award unless otherwise notified by 5pm on Monday 17 August
• CRA will notify all departments of fund check failures cleared centrally

 Correct VAT errors

As advised by the Tax Team, raise grant journals to transfer any VAT errors from the AZZY (Transactions Pending Transfer) Source of Fund.

VAT errors relating to July 2020 will not be posted until Thursday 27 August.  These transactions can remain on AZZY and transferred to the Grants Module in the August 2020 period. For further guidance see here.

Clear suspense grants

These journals reflect timesheets, as per monthly processes, and should be posted by 19 August. Timesheets can be completed for previous months before the year end period and the relevant journals posted. For further guidance, see here.

Finalise and release all Research Grants journals

Departments have two additional days following the closure of the Accounts Payable module to review their grants and post correcting grants journals as required.

Departments must ensure that all grants journals have been released in order to allow the Grants module processes to be run (e.g. costing and funds checking) before the module closes for the year end.

NB:         Departments are not required to raise accruals for un-posted July invoices relating to research grants.

Research Grant expenditure reporting

Research Grant expenditure reports are distributed as detailed below. The report provides a listing of expenditure in the financial year, but is also available to be run from Cognos on an adhoc basis (Year End Grant Report)