|
Completed |
Action |
|---|---|
| Ensure receipt of completed employee credit card expenses form or the original credit card statement for each employee holding a credit card. | |
| Ensure receipt of completed employee credit card expenses form or the original credit card statement for each employee holding a credit card. | |
| Check that the correct rates for travel and subsistence have been adhered to. | |
| Ensure the University’s Purchasing Policy has been followed and documentation is attached in support. | |
| Ensure the necessary journals are created and posted to clear the control account and charge the relevant expense accounts/research grants. | |
| Where a single departmental credit card is used, ensure there is segregation of duties in operation. | |
| Review credit limits. | |
| Update list of cardholders/details as required. | |
| If VAT has been levied on goods purchased, consult the Tax Department to determine if it is reclaimable. | |
| If Services Tax is applicable, consult the Tax Section. | |
| Record any potential taxable benefits (P11D). At the end of May each year, submit details of records pertaining to the year 6 April – 5 April to the Payroll Manager. | |
| Ensure the card is destroyed and Finance Division is notified should the employee leave (no later than one month before leaving date). | |
| Ensure all credit card queries have been resolved prior to an employee leaving. |
Further guidance on this procedure can be sought through the Accounts Payable Team.
