|
Specific process |
Reference |
|---|---|
|
To sign contracts in the course of ordinary business (for those funds they are responsible for) |
Fin Regs 6.1 |
|
Provide prior written consent for non-University commercial activities to be carried out |
Fin Regs 25.1 |
|
Approve any sales to staff at below cost |
Fin Regs 12.1 |
|
Authorise legal recovery for any outstanding debts |
Fin Regs 12.2 |
|
Authorise bad-debt write offs up to £10k |
Fin Regs 12.3 |
|
Authorise each grant funding application |
Fin Regs 13.2 |
|
Provide justification for any grant applications submitted late to ROO and acceptance of the associated risk |
ROO webpages |
|
Annually notify ROO in writing of any delegated authority |
FPM 19 (2.2) |
|
Obtain advice from School Finance Managers (and HR) before costings provided to potential donors |
Fin Regs 13.2 |
|
Accept single gifts up to £100,000 and notify CUDAR |
Fin Regs 14.2 FPM 14 (2.5) |
|
Approve the transfer of any donated funds |
Fin Regs 14.4 |
|
Authorise dispensations from competitive procurement procedures where Total Value ≤£50k |
Fin Regs 18.3 |
|
Provide written consent for procurement where Total Value ≤£50k |
Fin Regs 18.3 |
|
Provide prior written consent for payments in advance >£10k |
Fin Regs 18.4 |
|
Authorise IPO requests against invoices or for advance payments >£10k |
FPM 6 (4.4) |
|
Requests for a petty cash float and any subsequent increases in value |
FPM 7 (4.2) |
|
Complete request, application and T&C forms for departmental credit cards |
FPM 6 (5) |
|
Authorise monthly credit card expenses and expenses forms |
FPM 6 (5) |
|
Authorise claims for business entertainment |
FPM 5b |
|
Grant and monitor advances |
FPM 5b |
|
Authorise flight upgrades from Economy |
FPM 5b |
|
Authorise and submit claims for relocation expenses |
HR webpages |
|
Maintain a register of staff personal interests |
Fin Regs 2.3 |
|
Authorise the acceptance of business gifts and hospitality |
Fin Regs 2.4 |
|
Complete the University’s Anti-Bribery and Corruption Training every two years |
Memo from Emma Rampton to HOI Feb18 |
|
Completion of P11D returns |
Fin Reg 21.2 |
|
Provide a list of authorised payroll signatories |
Fin Reg 31.4 |
|
Undertake cost space analysis for embedded companies |
Fin Reg 27.2 |
|
Register proposed building works and provides required business cases, Concept Papers as required for PRAO |
Sites and buildings regulations |
|
Review and approval of the Financial Forecast |
FPM 2 |
|
Receive and review copies of the monthly Financial Summary Reports |
FPM 2 |
|
Maintain up to date risk registers |
Risk management policy |
|
Yearly confirmation of responsibilities under Financial Regulations and all material aspects of the institutions accounts are up to date |
|
