skip to content
 

Importance

Transaction codes are used to describe the nature of an item in a consistent manner across all Departments. They are used to describe income and expenditure transactions as well as any brought forward balances and items that are recorded on the University’s balance sheet (eg assets and liabilities).  This is required for reporting and control purposes. There are currently (at July 2015) 5,200 Transaction codes enabled on the system. For detailed guidance, see section 3: Transaction codes.

Format

The code consists of four characters: the first identifies what sort of account the transactions should be attributed to and the next three exactly what the transaction was.  The codes you will most commonly use are likely to begin with E (for expenditure) or L (for operating income).

1st Letter

Detail

 

A

B

C

D

Stipends

Casual pay and other pay elements

Wages

Wages (no longer in use)

Expenditure - pay

E

F

Consumables expenditure

Other non-pay expenditure

Expenditure – non-pay

 

H

K

L

N

HEFCE income

Academic fees and support grants

Other operating income

Investment income

Income

 

P

S

T

U

V

W

X

Fixed assets

Bank accounts, petty cash and investments

Stock

Debtors

Creditors

Deferred capital grants

Reserves and investment revaluation

Balance Sheet

Requesting a new Transaction code

If a new Transaction code is required, the Departmental Secretary or Administrator should email a request to the helpdesk at ufsglcodes@admin.cam.ac.uk and give the following information:

  • The name of the required Transaction code
  • Its purpose

Further information may be required to support the request.  If the request is approved, an appropriate code will be allocated by the Finance Division.

Feedback

Feedback

If you have any comments or spot any errors or omissions on any page please let us know using this form.

Read more