FINANCIAL SYSTEMS STEERING COMMITTEE - TERMS OF REFERENCE
I. The Steering Committee will be responsible for:
- Providing assurance to the Business Systems Strategy (BSS) Finance Systems Programme Board1 on the overall direction and management of the project(s) under its remit.
- Presenting recommendations to the BSS Finance Systems Programme Board for decisions on the strategic roadmap for upgrades/reimplementation and significant University financial system projects.
- The Steering Committee has the responsibility and authority for the project(s) as defined by the BSS Finance Systems Programme Board in the relevant approved Project Initiation Document (s) (PID).
- Responsibility and oversight for the progression and delivery of other non-BSS financial systems projects.
II. The Steering Committee will discharge these responsibilities by:
- Acting as the Steering Committee for medium and large projects in accordance with ISC project governance guidelines2
- Ensuring University standards, guidelines and best practice, e.g. in project delivery and business change management, are adopted for University finance systems. In particular, the application to University finance systems of standards and guidelines in the area of information security
At the start of a project:
- Reviews and endorses the PID before submission to the Programme Board for approval
- Specifies quality assurance and any other constraints
- Confirms tolerances with Programme Manager
- Delegates Project Assurance role
- Commits funds approved by the Programme Board
- Ensure appropriate communication relating to the project(s) takes place with relevant stakeholders
During the project(s):
- Provides guidance and direction to the project(s) keeping them within the agreed constraints
- Reviews each stage and approve progression to next
- Approves, where appropriate, any Requests for Change
- Ensures compliance with Programme Management directives e.g. from the Programme Board
- Ensure appropriate communication about the project(s) takes place with relevant stakeholders
At the end of a project(s):
- Assures that all products have been delivered and to required standards (Acceptance Criteria).
- Approves End Project Report
- Approves Lessons Learned Report and passes to the appropriate authority for action
- Notifies Programme Management of project closure
- Approves Post-Project Review Plan
- Ensure appropriate communication about the project(s) takes place with relevant stakeholders.
- Meeting minutes will be recorded and distributed to the Committee members and additional recipients as deemed appropriate.
The Group may co-opt additional members at any time to fulfil specific roles for specific tasks or invite others to attend to present on particular subjects as deemed necessary.
Reporting to: The Financial Systems Committee
Frequency and timing of meetings: Every four weeks on a Thursday at 9am for an hour. Alternating with the Financial Systems Operating Group.